All Utah HOAs Must Re-Register Now in the New State System

November 5, 2025

Important New Deadlines: The Old Registry Is Shutting Down!

The Office of the Homeowners’ Association Ombudsman maintains Utah’s official registry for all community and condominium associations. Attention: The prior system for registration is being discontinued after October 31, 2025, and all HOAs must complete a registration in the new system.

Why Re-Registration is Urgent

All associations must register with the new system and renew annually to remain in good standing. The penalty for non-compliance is severe:

Crucial Notice: Associations that are not registered or do not remain current on their registration will be unable to impose new liens or enforce existing liens until their registration is current.

This essential step ensures associations are in compliance with state law and protects both the association’s legal standing and the public’s access to vital community contact information.

How to Complete Your HOA’s New Registration (4-Step Guide)

The registration process requires the use of a secure UtahID and a $90 registration fee (required annually for renewal).

Step 1: Create Your UtahID (If you don’t have one)

  1. Go to the official UtahID website.
  2. Click on “Account Creation.”
  3. Follow the on-screen instructions to create your username/email and password. (You will need this to access the state’s online services.)

Step 2: Start the Registration Application

  1. Click the “Start Registration” button below to be taken to the Utah Department of Commerce Online Services Dashboard.
  2. Click the “Apply” button under the “New Applicants” section.
  3. Select “Apply for a new license/registration” and click “Next.”
  4. Select “Register a new HOA” and click “Next.”

Step 3: Select Your Association Type

Choose the correct application type: Master HOA or Subassociation.

  • Master HOA: A large, umbrella organization governing the entire community (e.g., parks, main entrances).
  • Subassociation: A smaller group managing a specific neighborhood or section within a larger community. (You may be subject to both sets of rules and dues.)

Step 4: Submit Details and Fee

  1. Click the “Start Application” button.
  2. Follow the prompts to complete the registration, including the $90 registration fee.
  3. You will receive an email confirmation of the completed registration to all email addresses included in the application.

What Information is Required?

By statute, you will need to provide current information, including:

  • Legal name of the association (must match the name registered with the Division of Corporations, if applicable).
  • Address of the association.
  • Contact information for the association president / board chair.
  • Contact information for each manager or management committee member.
  • Payoff Contact Information: Details for the person who has payoff information needed by a closing agent during the sale or refinance of a lot/unit.