Email Signature

DO NOT copy signature images or text from this webpage. Instead, use the Commerce Email Signature Instructions document to copy the email signature for your Office/Division.

Signature Guidelines

  • Do not add personal quotes, decorative elements, extra images, unrelated links, or additional contact information.
  • If an approved division-related link needs to be added, such as an event, newsletter, or resource page, it should be added as a simple line of text below the official signature elements.
  • The logo section should remain unchanged so signatures display consistently between staff and devices.
  • The disclaimer included in the signature templates is completely optional.

Email Signature Option Descriptions

This email signature includes both the social media icons and the disclaimer and provides an extra line for additional contact information (if you have a work cell phone and office line, for instance). If you do not need the extra line, choose the Social Icons + Disclaimer signature instead. 

Utah Department of Commerce Email Signature featuring Social Media Icons and Disclaimer with extra line

Instructions

Choose Your Signature

  1. Using the Commerce Email Signature Instructions document, choose from the three options of signatures for your Division/Office.
  2. Highlight the full signature block, from the end of the disclaimer (or the social media icons/text above it if you do not want to include the disclaimer in your signature) and ending above the department logo. It should look like this:Utah Department of Commerce Signature highlighted for copy
  3. Copy the highlighted section in one of three ways:
    • Right-click and select copy
    • Press Ctrl+C on Windows
    • Press Command+C on Mac

Edit Google Signature

  1. Open Gmail and click on the gear icon in the upper-right banner. Select See all settings. 
  2. Under the General tab, scroll down to the signature section.
  3. Create a new signature, OR clear the text and images from your current signature box.
  4. Paste the copied signature block into the signature field by:
    • Right-click in the box and select paste
    • Press Ctrl+V on Windows
    • Press Command+V on Mac

Customize

Do not edit, recreate, resize, or remove the logo section. It has been formatted to maintain consistent spacing, alignment, and branding.

  1. Update the personalized text, such as:
    • First and Last Name
    • Job Title
    • Phone number
    • Email Address
  2. Edit the disclaimer. We have drafted a disclaimer for you, but you can modify or remove it to suit your Division/Office needs.

Signature Setting Selections

  1. Under Signature Defaults, select your signautre for both:
    • For new emails use
    • On reply/forward use
  2. Check the box that says: "Insert signature before quoted text in replies and remove the "--" line that precedes it."
  3. Scroll to the bottom of the page and click Save Changes.