Renewal

Renew Your HOA Registration

Utah law requires every community association and condominium association to renew its registration with our Office each year.

Renewal is due by the end of the anniversary month of the month in which your association first registered with our Office. Reminder notices are sent by email in advance to the contacts listed in your registration.

You must log in with the same UtahID used for the original HOA registration. If you do not have access to that UtahID, you must link your UtahID to the license number and registration code. Before contacting our Office, please read the full instructions below.

Renew HOA Registration
New HOA Registration
Update HOA Registration

Before You Begin

  • The renewal fee is $90 per association, per year.
  • Renewal must be completed online. Paper forms and mailed checks are not accepted.
  • You do not need to complete a new application. You will move through the application previously submitted for your association and revise anything that has changed.
  • Have your UtahID sign-in ready. If you don’t have access to the UtahID used to previously register your HOA, you will need to create a new one and link it to your HOA. Go to the UtahID website: https://idhelp.utah.gov/ and click on "Account Creation".
  • If the association is not already linked to your UtahID, you will also need the association's registration number and registration code.

Renew Your Registration

  1. Click the “Update HOA Registration” button below to go to the Utah Department of Commerce Online Services Dashboard.
  2. Locate the HOA at the bottom left of the screen, in a box titled “Existing License/Registration Holders”.
    • If the HOA is linked to your UtahID account, it will appear near the bottom of this box.
    • If you don’t see the HOA you are looking for, follow the instructions below under “Don’t See Your HOA?” in order to proceed.
  3. Click the three dots '...' under ACTIONS and then click Renew HOA Registration.
    • Use the numbered list on the left side or the arrowed buttons at the bottom to move between sections.
    • Go through each section to make any desired changes.
    • Make sure the zip code for the Physical Location of the HOA is correct, it should not be the zip code for the property management office.
  4. Once all updates are complete, click FINISH in the last section.
    • If nothing happens, check the numbered list for problems. Click the red triangle to fix the problem, then go back to the last section and click FINISH.
    • You will receive email confirmation by the next business day. It will take 24 hours for the website to reflect any changes.

Don't See Your HOA?

If the association does not appear in “Existing License/Registration Holders”, the association has not yet been linked to your UtahID. Link it first, then renew.

  1. Scroll to the bottom of the Online Services Dashboard to find 'Don’t see your license or registration? Click here to search for it.'
  2. Enter the full HOA registration number (including the dash) in the License Number box. Enter the registration code in the box labeled Registration Code.
    • Leave out any extra spaces, otherwise the system will not recognize the entry.
    • If you do not have both the License Number and the Registration Code, email [email protected] with the name of your HOA to request them.
  3. Once you have entered the number and code in the correct boxes, click Find License.
    • The HOA will now be linked to your UtahID and will appear in Existing License/Registration Holders.
  4. Click the three dots '...' under ACTIONS and then click Update HOA Registration.
    • Use the numbered list on the left side or the arrowed buttons at the bottom to move between sections.
    • Go through each section to make any desired changes.
    • Make sure the zip code for the Physical Location of the HOA is correct, it should not be the zip code for the property management office.
  5. Once all updates are complete, click FINISH in the last section.
    • If nothing happens, check the numbered list for problems. Click the red triangle to fix the problem, then go back to the last section and click FINISH.
    • You will receive email confirmation by the next business day. It will take 24 hours for the website to reflect any changes.

NOTICE:

  • Utah law requires that all community and condominium associations renew their registration with our Office every year.
  • Renewing does not replace your separate obligation to update your registration. Utah law requires that all community and condominium associations update their registration with the Office within 90 days of any of the following changes:
    • the name and address of the association of unit owners;
    • the name, address, telephone number, and, if applicable, email address of the president of the association of unit owners;
    • the name and address of each manager or management committee member;
    • the name, address, telephone number, and, if the contact person wishes to use email or facsimile transmission for communicating payoff information, the email address or facsimile number, as applicable, of a primary contact person who has association payoff information that a closing agent needs in connection with the closing of a unit owner's financing, refinancing, or sale of the owner's unit
  • Any association whose registration is not current will not be able to impose new liens or enforce existing liens against a homeowner in their community, so it is important to make sure your registration is renewed on time each year.